Customs clearance of exports

Export Customs Clearance from Poland

Handling export customs clearance from Poland independently, without the involvement of an expert, can take a lot of time and cause shipment delays at the border. It may also result in cargo damage and significant financial losses for the company, reducing turnover and profit.

In 2020, Polish exports increased several times compared to the previous year.

Top export destinations include China, Turkey, Germany, Ukraine, and Italy.

The export list includes a wide range of product categories:

• Grains such as corn and wheat play a significant role.
• Oils: sunflower oil, cottonseed oil, safflower oil
• Animal and vegetable fats
• Heavy industry products
• Chemical goods
• Ferrous metals, ores, slag
• Equipment, machinery, reactors
• Wood, charcoal

Export Customs Clearance Procedures

Export customs clearance follows international standards and involves several steps:

• Obtaining product licenses
• Business accreditation
• Collecting, preparing, and submitting transport documentation to customs authorities (permits, export basis, buyer contracts, cooperation agreements with transport companies)
• Mandatory reporting and invoicing to ensure full and correct payment of state taxes and duties

Key Aspects of Export Shipments:

• Before planning exports, it’s essential to study Polish law and the list of prohibited or restricted export goods
• Some items may be exported in limited quantities—calculated in international currency, kilos, liters, or pieces
• Destination countries have their own customs rules, banned goods, and import quotas
• Re-export of previously imported goods is subject to special customs procedures
• Exporting capital, investing, and scaling a business initiates financial reporting, banking transactions, and tax payments

Required Documents for Export Shipments

Export customs clearance adheres to global standards and must be processed in full compliance with customs code requirements:

• Export or sales contract
• Power of attorney or other document confirming right of export or shipment accompaniment
• Product list
• Invoice
• Production cost and export valuation
• Transport documents for all goods
• Quality certificates
• Product data sheets or technical specifications
• Product license
• Official permit for export issued by public authorities
• Full documentation: manufacturer, composition, licenses, certificates of compliance
• Transport agreement and power of attorney if delivery is done via third-party carriers
• Customer address, contact info, and other relevant details

Documents must be submitted in the official language of the supplier's country and accompanied by certified translations into one of the international languages.

Document requirements depend on various factors:

• Type and conditions of contract
• Sales agreement with responsibilities and payment methods
• Technical characteristics of goods (e.g., food, beverages, machines)
• Export purpose: sale, resale, charity, investment, humanitarian aid

EA LOGISTIC Customs Brokerage Services

• Organizing international shipments of all types of products, with necessary permits and export rights
• Obtaining licenses, declarations, and certificates
• Using intermodal transport schemes and accurate customs procedures at border checkpoints
• Correct tariff code classification
• Electronic declaration filing software
• Filing import country applications for cargo acceptance
• Fast same-day customs clearance

Export Customs Duties from Poland

All exports from Poland are subject to a flat customs duty rate.

Each shipment is subject to various fees depending on:

• Product type and category
• Contract details
• Quantity of exported items

Additional duties may apply:

• Excise tax
• VAT
• Export duty
• Countervailing duty
• Seasonal duty
• Special duty
• Anti-dumping duty

Export customs clearance may seem complicated to new entrepreneurs. To avoid declaration errors, unpaid duties, or incomplete shipments, use the services of an experienced customs broker.

Transaction processing and clearance can take from one day to just one hour thanks to the automated electronic export filing system.

A reliable transport and logistics company, EA LOGISTIC, will organize everything necessary for international transportation and quickly deliver your cargo to any European country, regardless of its current location. Efficient customs clearance of imports, proper cargo customs processing, and professional brokerage services are essential for seamless international logistics with EA LOGISTIC.